Job Description

NY HELP Yes

Agency Taxation & Finance, State

Title Office Assistant 1 (NYHELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 06

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $37862 to $46843 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address W A Harriman State Office Campus

City Albany

State NY

Zip Code 12227

Duties Description The incumbent of this position will perform the following essential functions:· Manipulate an alpha numeric keyboard to effectively use a PC and appropriate software.· Create, type, edit, proofread and format documents, memos and letters as well as generate reports and maintain records as needed.· Create, organize and maintain files and logs, both electronic and paper based.· Demonstrate a knowledge, understanding and correct application of office procedures.· Enter pertinent information into computerized data bases and case management systems.· Answer calls or direct to the appropriate staff member and take messages as needed.· Prepare certified and overnight mail, photocopy and scan documents, organize large volumes of documents, send and receive faxes, type and perform other routine clerical functions as required.· Receive, open and distribute incoming mail, track documents and distribute documents via e-mail or hard copy.· Assist with maintaining the office archive files, including filing new files, retrieving files at the request of attorneys, purging per records retention schedules, and scanning· Follow Department rules and Division procedures and policy, including, but not limited to; Code of Conduct, ethics practices, security and confidentiality rules.· Adhere to the Department's time and attendance rules and regulations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.Within a year of permanent appointment, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS:There are no minimum education or experience requirements for this title.COMPETITIVE MINIMUM QUALIFICATIONS:Current NYS employee eligible for 70.1 transfer under the provisions of NYS Civil Service Laws, Rules, & Regulations.ORReachable on the appropriate eligible list for this title and location.OR55-b/c: please include your letter of eligibility with your response.

Additional Comments New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.Any candidate selected for this position will be subject to a review of their tax return submissions by the New York State Department of Taxation and Finance. Employment of a candidate is conditioned upon a finding by the New York State Department of Taxation and Finance that the candidate is in compliance with all local, state, and federal tax laws. In accordance with federal government requirements, the employment of any candidate selected for this position is conditioned upon successfully completing a background investigation including a criminal history record check (fingerprint check).

Some positions may require additional credentials or a background check to verify your identity.

Name Lori Dean

Telephone (518) 457-2365

Fax

Email Address Tax.sm.recruitmentteam4@tax.ny.gov

Address

Street W A Harriman State Office Campus

City Albany

State NY

Zip Code 12227

Notes on Applying Qualified candidates should copy the below web address into your browser to complete the online application for the Department of Tax and Finance. Within the application you will attach your resume and cover letter. and former NYS employees may be contacted for your Social Security Number for verification purposes. **

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