Mail Clerk Job at The Leach Firm, P.A., Winter Park, FL

  • The Leach Firm, P.A.
  • Winter Park, FL

Job Description

Job Description

Job Description

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Vision insurance
Job Summary

The Mail Clerk is responsible for managing all incoming and outgoing mail for the firm. This role ensures that legal correspondence, pleadings, discovery materials, and client communications are processed accurately, timely, and in compliance with court and confidentiality requirements. The Mail Clerk plays a critical role in supporting attorneys, paralegals, and administrative staff by maintaining organized mail distribution and reliable mailing procedures.

Essential Duties and Responsibilities

Incoming Mail Processing

  • Receive, open, date-stamp, and sort all incoming mail and packages daily
  • Review mail for urgency, deadlines, and confidential materials
  • Distribute physical and electronic copies of mail to the appropriate paralegal/assistant/attorney
  • Track and escalate time-sensitive legal documents (e.g., court notices, discovery, subpoenas)
  • Review, save and forward all faxes.
  • Prepare and process all outgoing mail. 
  • Ensure proper addressing, postage, and mailing method (USPS, certified mail, overnight delivery, courier services, etc.)
  • Arrange bulk mailings when needed (e.g., client notices or mass correspondence)
Administrative Support

  • Provide general administrative support as needed (copying, scanning, filing)
  • Assist attorneys and staff with mail-related inquiries or special requests
  • Maintain inventory of mailroom supplies (envelopes, postage, labels, etc.)
  • Coordinate with couriers, vendors, and postal services
  • Perform other duties as assigned to support firm operations
Required Qualifications

  • High school diploma or equivalent
  • Familiarity with USPS services, certified mail, and delivery tracking
  • Basic computer skills and comfort using scanners and document management systems
  • Strong attention to detail and organizational skills
  • Ability to handle confidential information with discretion
  • Reliable, punctual, and able to manage daily deadlines
Preferred Skills

  • Experience in a plaintiffs’ law firm or legal setting
  • Ability to prioritize tasks in a fast-paced environment
  • Strong communication and teamwork skills
  • Ability to lift and carry mail bins and packages (as required)
Work Environment

  • Office-based role in a mid-sized plaintiffs’ law firm
  • Regular interaction with attorneys, paralegals, and administrative staff
  • Standard business hours, with occasional time-sensitive deadlines

Job Tags

Work at office, Night shift

Similar Jobs

Groundworks Operations, LLC

Outside Sales Representative Job at Groundworks Operations, LLC

 ...Representatives we call Certified Field Inspectors or CFIs are one of the powerhouses of our organization and integral to our business success. CFI's partner with homeowners to diagnose issues and recommend solutions through our foundation repair and water management services.... 

Lip Lab

Color Specialist Job at Lip Lab

 ...Job DescriptionPosition: Flex Color ExpertStatus: Part Time - Minimum 15 hours per month on peak days (SatSun)More than just a lipstick destination, Lip Lab cultivates an environment that champions fun, selfexpression and creativity for both our valued guests and... 

ProSearch Recruiting Partners Inc

Virtual Executive Assistant Job at ProSearch Recruiting Partners Inc

 ...Job Description Job Description Virtual Assistant Location: 100% Remote Company: ProSearch Recruiting Partners | MRINetwork...  ...independent franchise of the globally leading engineering and executive recruitment firm, the MRINetwork, is seeking a Virtual Assistant... 

StateJobsNY

Office Assistant 1 (NY HELPS), New York City Children's Center, Queens, P28039 Job at StateJobsNY

 ...Office Assistant 1 As an Office Assistant 1, you will perform a wide variety of clerical and administrative support activities, including...  ...- Statewide (HELPS) program. There are no education or experience requirements for an Office Assistant 1 position, but candidatesmust... 

FDM Field Services

Furniture Assembly Technician Job at FDM Field Services

 ...Furniture Assembly TechnicianOpportunity is part-time, on-going Assembly work for both in-store (Nationwide Office supply chain) and in-home furniture assembly. As an Independent Contractor with SFS, Inc. you will be assembling RTA Furniture but we also have great opportunities...